Engineering and architecture
Burns & McDonnell has its headquarters in Kansas City, Missouri, and Black & Veatch in Overland Park. A racing simulator with a timed leaderboard suits a project kickoff or a holiday party for their engineers.
480+ corporate events · 5 years
Corporate Event Planners in Kansas City
Work with a corporate event planner in Kansas City for a Bartle Hall show, a Union Station gala or a Plaza holiday party. We bring racing simulators, AI photo booths and sound to either side of State Line Road.
Corporate event venues in Kansas City
Kansas City venues range from a 1970s convention hall to a 1914 rail station, and each one loads in differently.
Kansas City Convention Center (Bartle Hall)
It has 388,800 sq ft of column-free exhibit space on one floor, a 46,450 sq ft ballroom and 45 meeting rooms. Trucks use 29 bays on three docks, with doors 17 ft 8 in high, and the ballroom has its own docks. Skywalks connect it to downtown hotels, so guests walk in out of the weather.
Union Station
The 1914 station reopened in 1999 after a $250 million restoration, with Science City inside. Its restored halls give a gala a landmark setting, and covered walkways lead to Crown Center.
T-Mobile Center
The arena seats over 19,000, with 72 suites and a 360-degree LED screen. It anchors the east side of the Power & Light District, where client nights start in a suite and end on the street.
Kauffman Center for the Performing Arts
Two halls seat 1,800 and 1,600, and the glass Brandmeyer Great Hall looks south over the city. A 1,000-space garage sits under the grounds, which keeps parking simple for a donor or awards night.
Overland Park Convention Center
On the Kansas side, it hosts about 200 events a year with a 60,000 sq ft hall, a 25,000 sq ft ballroom and a connected Sheraton. Suburban companies use it for sales meetings close to their offices.
Kansas City event calendar
Sports and barbecue drive the city's biggest weeks, and they compete with your event for hotel rooms and downtown parking.
Bartle Hall labor, fire marshal and park permits
Union labor is required at the convention center, and the fire marshal reviews your floor plan. Here's how that shapes your setup.
Who builds
IATSE stagehands build and dismantle exhibits that exhibitors don't set up themselves, and they run theatrical lighting and sound. Forklift unloading and delivery go through your decorator or production company.
Carts are allowed
Bartle Hall lets your people use their own dolly or hand cart, or hand-carry items in.
Rigging
Every hanging sign or truss is scheduled through Harvest Productions and hung by a local IATSE rigger.
Fire marshal
Floor plans go to Facility Management for fire marshal approval. Drapes and table skirts must be flameproof. A vehicle on display holds no more than 5 gallons or a quarter tank, whichever is less, with the battery cables disconnected. Demonstrations run on auxiliary power, which is how we power our cockpits.
City parks
KC Parks wants a general permit 30 days ahead, or 90 days for events with sales. Tents larger than 10 by 10, a stage, a large sound system or alcohol require $1 million / $2 million liability coverage naming the City of Kansas City, Missouri. The certificate is due 14 days before, and parks provide no power.
Travel and insurance
Our crew and stations travel from one of our two bases, Los Angeles or Orlando, and we confirm travel and setup times in your quote. We send our insurance documents to the venue or the City on request.
Where Kansas City companies hold events
The metro spans two states, so a "Kansas City" address can mean Missouri rules or Kansas rules.
- Downtown and Power & Light. The nine-block Power & Light District sits between Bartle Hall and T-Mobile Center. Conventions, arena nights and after-parties share these streets.
- Crown Center and Union Station. Hallmark keeps its headquarters at Crown Center, and covered walkways link it to Union Station. Winter events can move between them without coats.
- Country Club Plaza. Opened in 1925 as the first suburban shopping district in the country, the Plaza has Seville-style towers and fountains. Its restaurants and hotels host client dinners and company parties.
- Overland Park and Johnson County, Kansas. Overland Park is the largest suburb, with 197,238 residents and T-Mobile as its biggest employer. Garmin is based next door in Olathe.
Planning stops in other Midwest and Mountain cities? We also run corporate events in St. Louis and Denver corporate events.
Who hosts corporate events in Kansas City
Kansas City headquarters run engineering, finance and consumer brands, and each crowd wants a different kind of fun.
Finance and insurance
H&R Block, Lockton, Commerce Bancshares, UMB and American Century are based in the city, and the Federal Reserve Bank of Kansas City sits near Union Station. Client dinners and award nights call for an AI photo booth with your brand on each portrait.
Technology and wireless
Garmin employs nearly 23,000 people worldwide from Olathe, and T-Mobile is Overland Park's largest employer. Product teams use VR stations and simulators at launches and family days.
Galas and nonprofit nights
For galas in Kansas City, Union Station and the Kauffman Center give the room a landmark setting. We handle the sound and the guest activity on one plan.
Event production and rentals in Kansas City
Pick one service for a Bartle Hall booth or combine several for a company night at Crown Center.
Photo booth rental in Kansas City
A photo booth is the easy win at a Plaza holiday party or a Union Station gala. We bring AI and 360 photo booths with an attendant. If the venue has no in-house AV, we add AV rental in Kansas City from the same truck: speakers, microphones and screens.
Team building in Kansas City
Kansas City summers bring 47 days at 90 °F or more, and spring brings severe storms. That makes indoor team building in Kansas City the safer plan from April to August, with simulator races or a group challenge in a hotel ballroom. Browse our corporate team building ideas.
Interactive rentals
Racing simulator rental in Kansas City fits a Big 12 week party or an engineering firm's kickoff. Flight and surf simulators, VR and AI photo booths come from the same fleet. See all our interactive rentals for events.
Questions about corporate events in Kansas City
Is union labor required at Bartle Hall?
Yes, for building exhibits and hanging anything overhead, as the labor rules above explain. Your own staff can still bring items in by hand or on a dolly.
Can we put a car or a cockpit on the Bartle Hall floor?
Yes, within the fire marshal's vehicle limits listed above. We put our simulators and their power on your floor plan, so the approval covers them before move-in.
Do we need a permit for an outdoor event in a Kansas City park?
Yes, through KC Parks, with the deadlines and insurance terms from the rules above. Parks have no power, so we bring our own for the stations.
When is the weather safe for an outdoor company event?
Late spring brings Tornado Alley storms, and July averages 81 °F. Early fall is the calmer window, though the American Royal fills the calendar. Keep an indoor backup for any date from April to August.
Does it matter if our venue is in Kansas or Missouri?
Yes. Park permits, city rules and insurance holders change at State Line Road. Send us the full venue address, and we'll check the rules for that side.
What do event planners in Kansas City handle for us?
We pick the venue with you, from Bartle Hall to Union Station, and move the date off Big 12 week or the American Royal if hotels are tight. We send the floor plan for fire marshal approval, book IATSE labor and file the KC Parks permit for an outdoor part. On the day, one team delivers, runs and packs up every station.
How do you quote a Kansas City event?
Every Kansas City event gets a custom quote. It depends on the stations and hours, on travel from our base and, at Bartle Hall, on IATSE labor and Harvest Productions rigging if you hang anything. Read how we quote, then send us your date.
Check your Kansas City date
Send the date, the venue and your guest count. We'll check the hall's rules and our calendar, and we'll reply right away.
Tell us about your Kansas City event
Share the event type, the date, the venue and its state, the guest count and your budget. For a Bartle Hall show, add the hall and your booth size. Or call +1 213 912 1010
