Banks and Wall Street firms
The securities industry employs about 198,000 people in the city. Client dinners, analyst days and year-end parties in the Financial District need formal rooms and a quiet setup.
480+ corporate events · 5 years
Corporate Events in New York City: Full-Service Planning
We plan corporate events in NYC and bring our own racing and flight simulators, VR and AI photo booths, with the people who run them.
Corporate event venues in New York and what each one needs
Pick the room first, because in New York the room decides your load-in, your union rules and your permit. Here's what we check at the big ones.
Javits Center, Far West Side
The convention center on 11th Avenue between 34th and 40th Streets has about 840,000 sq ft of exhibit space. A booth can sit a long walk from the dock, so send us the hall and booth number before we plan the freight.
New York Marriott Marquis, Times Square
More than 100,000 sq ft of meeting space on six floors, with the Broadway Ballroom on the 6th floor at about 30,000 sq ft.
Pier 36, Lower East Side waterfront
A 70,000 sq ft hall on South Street with a 55,000 sq ft lot that works as a loading area or a tented space. It suits a large holiday party where trucks need room to unload.
Duggal Greenhouse, Brooklyn Navy Yard
A 35,000 sq ft space with 70 ft ceilings and a Manhattan skyline view. Since April 2026 it's part of a 65,000 sq ft campus, so a launch and an after-party can sit in one place.
The McCourt at The Shed, Hudson Yards
A 17,000 sq ft hall for about 1,250 seated or 2,000 standing guests. The doors open to the plaza, which matters when you plan where a simulator queue will stand.
Cipriani Wall Street
A former banking hall at 55 Wall Street with a 70 ft ceiling, for up to 1,100 seated guests. A gala room like this sets strict load-in hours, so stations arrive set and tested in a short window.
New York trade show calendar
Book early around these dates. Hotels, freight docks and crews in Manhattan fill up for the big shows.
Load-in rules, permits and insurance in New York
A one-night event in New York can need a permit, a COI and union labor. Here is what we handle so your event day isn't stopped at the dock.
Javits union labor.
Three main unions work trade shows at Javits. Only employees of the exhibitor may hand carry, using nothing larger than a two-wheeled cart. Freight from anything larger than a Sprinter van is unloaded by union freight handlers, and 11th Avenue is closed to hand carry unloading.
Assembly permit (TPA).
A venue without a place of assembly certificate needs a Temporary Place of Assembly permit for 75 or more guests indoors, and a roof terrace counts as indoors. The Department of Buildings issues it, the FDNY inspects, and requests filed within 10 days of the event cost extra.
COI before the freight elevator.
Manhattan buildings release the freight elevator only after they approve a certificate of insurance that names the owner and the manager. At 48 Wall Street, for example, the COI is due three weeks before the event and the elevator is booked a week ahead.
Streets and parks.
An event on a street or in a city park needs its own permit, with the City of New York named on the insurance. Parks ask for the paperwork 30 days or more in advance.
Insurance documents
We send insurance documents for your venue on request, with the names your building asks for.
Corporate events in Manhattan, Brooklyn and beyond
- In Manhattan, corporate events stay close to the offices: Midtown around Times Square, the Far West Side around Javits and Hudson Yards, and the Financial District for client dinners on Wall Street.
- Corporate events in Brooklyn often go to the Navy Yard, where the Greenhouse gives you a waterfront room and space for trucks that Midtown rarely has. Downtown teams use the Lower East Side piers for the same reason.
For a corporate retreat in New York, teams leave the island but stay within reach of the trains. If your program spans two cities, see our pages for corporate events in Boston and corporate events in Philadelphia.
Who books corporate events in New York
Each industry here has its own event habits. Here is what each one usually books. For corporate event ideas in NYC, match the activity to the room: a leaderboard for a sales team, a flight simulator for a client night, VR sports for an employee party.
Fintech
New York has about 375 fintech startups, the second-largest group in the country. Their teams meet buyers at fintech shows such as FinovateFall.
Tech and AI
Tech makes up about 7% of jobs in the city, and more than 2,000 companies here work on AI. They hold launches, hackathons and offsites, and the AI Networking matchmaker we ran at TEC6 fits their conferences.
Advertising and media
Agencies and media companies plan around Advertising Week in October. Brand teams want activations people photograph, such as the AI photo booth with branded looks.
Event production company in New York: what we bring
Book us as your corporate event planner in New York for the full event, or for a single part. Each section below links to the page with the details.
Photo booth rental in New York
AI photo booths with branded looks and 360 video booths for a launch in Hudson Yards or an agency party during Advertising Week, with a specialist who runs the line. See photo booth rental in New York.
NYC team building events
Simulator challenges, VR sports and hosted games for teams that can't leave Manhattan for a day. For ideas by group size, see our NYC team building ideas.
Event staffing in New York
Operators, hosts and brand ambassadors for a Javits booth or a Midtown party. Our event staffing team works from your run of show.
Experiential marketing agency in New York
Brand activations for Advertising Week or a street-level pop-up, built around a station guests want to try. Details on experiential marketing.
Event production and hybrid events in New York
Run of show, stage, lighting and crew schedule for a town hall in a Midtown ballroom, or a hybrid broadcast for remote offices. See event production.
AV rental in New York
Speakers, microphones, screens and LED walls for a Wall Street client dinner or a Times Square ballroom, set up by our technicians. We use QSC speakers. See AV rental.
Destination management (DMC) in New York
If you need a DMC in New York for a group flying in during UNGA week or the NRF show, we arrange hotels, venues, transfers and the program. See destination management.
Interactive rentals
Racing, flight and surf simulators, VR and arcade games: corporate entertainment in New York that we own and staff. See all interactive rentals.
Our work in New York
Trade show booth
Branded Racing Simulator for i2c at FinovateFall, New York
i2c wanted visitors to stop at its booth on a busy fintech show floor at the New York Marriott Marquis. We installed a racing cockpit in i2c colors the day before FinovateFall opened and ran it for three show days. A live leaderboard brought drivers back to beat their time, and the booth recorded about 51 saved external contacts. Read the full racing simulator case at FinovateFall.
Times Square, New York
Questions about corporate events in New York
Do we need a TPA permit for an office party in Manhattan?
Only if the space has no place of assembly certificate and you expect 75 or more guests indoors, or 200 or more in an outdoor space. A roof terrace counts as indoors. Ask your building first. If a permit is needed, file it early, because requests within 10 days of the event cost more.
Can you set up a simulator at the Javits Center yourselves?
Not by hand carry. At Javits only the exhibitor's own employees may hand carry, and nothing heavier than one person can carry. Our stations come in through the loading docks with the union freight handlers, and we book that through your show's contractor.
Our building wants a COI before it gives us the freight elevator. Can you send one?
Yes. Send us the building's insurance sheet with the exact names it wants as additional insured, and we'll send the documents. Do it early: some Manhattan buildings want the COI three weeks ahead and book the elevator a week ahead.
What drives the cost of an event in New York?
Every event gets a custom quote. In New York, the venue's labor rules and its setup window add crew hours, and travel adds to the quote. We have two bases, Los Angeles and Orlando (office and warehouse at 310 N Orange Ave), and we work across the U.S., the East Coast included. See how we quote.
Can we hold an outdoor or rooftop event in winter?
January averages about 34°F in Central Park, so plan indoor rooms from December to March. From late spring to early fall a roof or a waterfront pier works, and a roof terrace still counts as indoor space for the permit.
Which weeks are hardest to book in New York?
Mid-January during the NRF show, and the second half of September, when the UN General Assembly and Climate Week fill hotels across the city. Send us those dates first.
Planning an event in New York?
Send the venue and the date. We'll check the building's rules, the permit and our availability right away.
Tell us about your New York event
Send the event type, the date, the venue or neighborhood, the guest count and your budget. We'll reply right away. Or call +1 213 912 1010
