Hangar venue for a client evening
We arrived at 1:30 PM and had the station ready by 4:30 PM for a 6 PM client evening. Read about the flight simulator night at Hangar 21.
480+ corporate events · 5 years
Event Production Company: Setup, Show and Teardown
Hire an event production company that builds your room, runs the show and clears the floor afterwards. Before your doors open, every speaker, screen and station is tested, and a technician stays with it until the last guest leaves.
Productions we've run
Three different rooms, each with its own power, access and timing problem we solved before guests arrived.
55th-floor office event space
Two cockpits, a leaderboard and a prize table went up an office tower from 9 AM for a 2 PM start. See the racing challenge on the 55th floor.
School campus lawn
The school booked two days before its party. On site, we checked light, power, a level surface and queue space before guests came out. Read about the surf simulator for EF Academy.
What event production services cover
Production turns a plan on paper into a room that works: you hear the speaker, see the screen and the program starts on time.
A full service event production company handles the technical side of your event:
- Sound. Speakers, microphones and a mixer, sized to the room.
- Screens and displays. Presentation screens, TVs on stands and leaderboard displays for activities.
- Stage and lighting. A stage for speakers or an awards show, plus lighting for the room. See our staging rental page for options.
- Power and connectivity. Power distribution, cabling and a backup internet line when the venue Wi-Fi is weak.
- Interactive stations. Our own simulators, VR and photo booths, run by our operators. A gaming tournament or a booth fits here too.
- Run-of-show. A minute-by-minute schedule for cues, speakers and breaks.
You might need general session production for a conference or one small stage at a party. Either way, you call one team instead of a stage company, a lighting production company and a sound crew.
A corporate event production team that stays on site
You deal with one crew from load-in to teardown, so nothing falls between vendors.
We're a corporate event production company with a fleet of our own: racing, flight and surf simulators, VR stations and AI photo booths, plus QSC sound. The fleet works from two bases: Los Angeles and Orlando, where we run an office and a warehouse at 310 N Orange Ave.
The technician who wires the room also knows how every station draws power and where the lines will form. The same people build it, run it and pack it up.
What you get
One contract covers equipment, crew and timing, and you get one person to call on the day.
- Tested gear before doors. Every speaker, mic, screen and station runs once before guests arrive.
- A technician during the program. Sound and screens stay staffed until the program ends.
- Station operators. Our people guide guests at each simulator and booth.
- Equipment you can rent on its own. Speakers, mics and screens are also available through our AV rental service.
- Teardown on your schedule. We pack up and leave the room as we found it.
How we price a production
You see the full cost of your production in one quote before you sign anything. Each event gets a custom quote. There's no price list, because a seated talk and a five-station outdoor party need different crews.
- Sound, screens, stage and lighting you need.
- Number of interactive stations and operators.
- Event days and hours, including setup and teardown.
- Venue rules, such as union crews or in-house AV.
- Your city and the travel for equipment and crew.
- Outdoor needs, such as tents, power distribution and internet.
Productions from setup to teardown
Each case shows the timing we worked to and what we built for it.
Outdoor production
Five Interactive Stations and AV for Capital Group's "I Love LA" Summer Social
The most complex day on our list: two surf simulators, VR Baseball, VR Hockey, an AI photo booth with printing and a sound system with four QSC speakers, a wireless mic, mixer and DJ table. Four activity operators and one AV technician ran Capital Group's Summer Social after a 9:30 AM arrival for a 2 to 5 PM program.
Downtown Los Angeles
Trade show
Branded Racing Simulator for i2c at FinovateFall, New York
For the three-day FinovateFall booth for i2c, we installed and tested on September 8 and ran 8 AM to 6 PM for two days, then 8 AM to 3 PM on the last. The station stayed live for every hour of the show floor.
New York, NY
Seated presentation
Audio Support for an Indoor Presentation and Seated Program
For audio for a seated presentation, we set powered speakers on tripod stands along the seating and at the side zone. Sound check ran before guests sat down, and every row heard the presenter.
Los Angeles, CA
Photos from our productions
These show how gear sits in a real room and where our crew works.
Insurance and venue paperwork
Your venue clears our crew before load-in, so the first hour goes to building, not paperwork.
We send insurance documents to venues and organizers on request. We've met insurance and access rules for an office tower, an airfield-side hangar and a studio lot. Many venues have in-house AV or union crews, and production teams are expected to meet those rules. Tell us your venue, and we'll check its requirements first.
What goes wrong in event production
A live failure usually traces back to a check nobody did. Here's what each one costs you and how we prevent it.
No sound check.
The first speaker can't be heard at the back. We check every mic and zone before guests sit down.
Power found on the day.
Stations and speakers share one circuit and trip it. We map power with the venue in advance.
Weak venue internet.
Photo booths and live leaderboards stall. We bring a backup hotspot, as we did in Morrisville.
Too many vendors.
Sound, stage and activities each send a crew, and nobody owns the timeline. Our one team does.
Late load-in.
Without a dock slot or a freight elevator booking, setup starts late. We book access early.
How we produce your event
Each step has an owner and a date, so you always know where the production stands.
Who's on your crew
- Producer. Your contact from the quote to teardown. Plans the room and the schedule with you and the venue.
- Technical director. Leads setup and calls cues during the program.
- AV technician. Runs sound, mics and screens.
- Operators. Run each interactive station and guide guests.
Each role has one job on the day, and you know who to ask.
Need more people on the floor, such as greeters or registration staff? Our event staffing service adds them to the same crew, under the same producer.
Live event production wherever your event is
The crew that tests your setup is the crew that runs it, in any state.
Two bases
Los Angeles and Orlando
West CoastEast CoastAll 50 states
We work across the U.S., from the West Coast to Florida and the East Coast. We also produce for convention-center shows, such as IAAPA Expo or the PGA Show at the Orange County Convention Center (OCCC) in Orlando. Send the city and the venue, and we'll plan the trip.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Questions
What is an event production company?
It's the team that builds and runs the technical side of your event: sound, screens, stage, lighting, power and the schedule. We also bring and run interactive stations.
Is an event production company the same as an event management company?
Not quite. An event management company plans the whole event: venue, budget, guest list and agenda. Production builds and runs the technical side. We do both, so one team owns the plan and the show.
How much do event producers charge?
Each event gets a custom quote. It depends on gear, crew size, hours, venue rules and city. The quote section above lists what shapes it.
Can you produce an event in my city?
Yes, anywhere in the U.S. Our crew travels to your venue.
Do you handle keynote production and conferences?
Yes. We cover sound, mics and screens for keynotes and seated sessions.
How do I compare event production companies?
Ask each one who runs the show on the day, whether they own the equipment and how they test before doors open.
Can you work in a venue with in-house AV?
Yes. We plan around the venue's AV and union rules and agree who supplies what before load-in.
Do you plan the production or only supply the crew?
Both. We plan the production, and our own crew builds and runs it.
How far ahead should we book?
For most corporate events, 60 to 90 days is a good lead time. Large conferences need more. Shorter timelines can work; ask about your date.
Check your date
Send the date and the venue. We'll reply right away with what your room needs, and one crew will build it, run it and take it down. Tell us the event type, date, city, venue, expected guest count and budget. Add what the room needs: stage, sound, screens or interactive stations. Or call +1 213 912 1010
