480+ corporate events · 5 years
Book a stage rental for your keynote, panel or awards night, built to the right height with stairs, rails and skirting. We size it to your room and guest count.
A stage lifts the person talking above the heads in front, so the back rows see a face and not a crowd.
Event staging is a set of portable decks on adjustable legs. The decks come in 4 × 4 ft and 4 × 8 ft sections and lock together into the shape you need: a plain rectangle, a thrust into the audience or a riser for a band.
Size follows the program. One speaker at a podium fits on 8 × 8 ft or 12 × 8 ft. A panel or an awards handover needs room to cross behind the chairs, so plan for about 16 × 12 ft. For general session staging with a screen behind the speaker, the stage also has to fit the screen and leave a clear walk to the stairs.
Height follows the room. On a flat floor, about 24 inches works for 100 guests. A few hundred seats need 32 to 36 inches, and a crowd of 1,000 or a standing audience needs 48 inches or more.
You get the stage and everything around it from one crew, so nobody has to match parts from three suppliers.
The crew that builds your stage also runs the light and the screen on it. Our event lighting rental and LED wall rental pages cover those parts, and we plan the stage around them from the first drawing.
One booking covers the build, the checks and the cleanup, so your team only shows up for the program.
You'll see the cost of your exact stage before you commit, and it arrives within minutes of your request. We don't keep a price list. Each event gets its own quote.
These events show how our crew handles the program side of a stage: sound, power and timing.
A seated program with a presenter on a low stage and slides on a screen, in a hall with high ceilings and hard walls. We placed speakers on stands along the rows and at the side seating, then ran a sound check before guests sat down. Every row heard the presenter. Read about our audio for a stage presentation.
An outdoor office plaza with music, announcements and five activity stations. We brought four QSC speakers, a wireless microphone, a mixer and a DJ table, with one AV technician on site. Shade tents and power distribution were planned ahead. We arrived at 9:30 AM for a 2 PM start. See the stations and AV for Capital Group's summer social.
Downtown Los Angeles
A look at the setups our crew builds for speakers and audiences.
Your venue sees the safety details before load-in, so the build isn't stopped at the door.
We send insurance documents to venues and organizers on request. Add your venue's insurance requirements to your request, and we'll check them early.
Open stage edges at 30 inches or higher generally need guardrails, and every set of stairs gets a handrail. On public events, an accessible ramp is often a requirement. We plan these into the drawing, not as an add-on on the day.
Venues and fire marshals often ask for flame retardant drape, so we use fabric rated for it and can share the details with your venue.
Most stage trouble starts weeks before the event, and here's what each mistake costs you.
A stage too low.
Guests past the fifth row see shoulders, not the speaker. We set the height from your guest count and seating.
A stage too small.
Panelists squeeze past each other, and the podium blocks the screen. We draw the layout with chairs, podium and screen in place.
Decks that don't fit the elevator.
The crew carries parts by hand, and the build starts late. We confirm doors, elevators and the loading dock with your venue first.
No rails or ramp.
A venue manager can stop the program until it's fixed. We include them in the drawing.
Outdoor builds without a plan.
Soft grass sinks the legs, and wind can force a roof down. Tell us the surface early, and we'll plan for it.
Drape too short.
The back wall shows over the top. We measure the height you need to hide.
You'll know what happens at every step, from your first message to the empty room after teardown.
You don't hire stagehands yourself. We bring the people who build the stage and work it.
Stage crew. Assembles decks, stairs, rails, skirting and drape, then takes it all down.
AV technician. Runs microphones, speakers and the mixer during the program. Our AV rental page lists the gear.
Event lead. Agrees the layout and schedule with you and the venue and stays your contact on site.
Wherever your event is, we bring the stage to it.
Two bases
We have two bases, Los Angeles and Orlando, with an office and a warehouse at 310 N Orange Ave in Orlando. We work across the U.S., from the West Coast to Florida and the East Coast. We've worked in tough-access venues like a 55th-floor office space, the Sony Pictures Studios lot and Hangar 21.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801It depends on who stands on it: one speaker, a panel or a band. The typical sizes are in the event staging section above. Send your program, and we'll size it with the screen and chairs in place.
It depends on your guest count and whether people sit or stand. The guide is in the event staging section above, and we'll confirm it for your room.
Tell us the site, the surface and the expected crowd. We'll confirm which mobile stage we can bring for your date and whether it needs a roof and a wind plan.
Often, especially on public sites or with a roof. The venue or the city issues it, so start early. We'll send the drawings the permit office asks for.
Yes. We put up drape walls around a booth or a demo area in the height and color you choose. For a full booth with graphics and furniture, tell us your booth size and show rules.
Yes. A corporate gala usually needs a stage for speeches and awards, plus a dance floor and light. We plan them as one layout.
As soon as you have a date and a venue. Outdoor stages need extra time for drawings and permits.
Yes, on request. The safety and paperwork section above covers what we prepare.
Send us the date, the venue and what happens on stage. We'll check availability right away and size the stage for your room. Tell us the event type, date, city, expected guest count and budget. Add what happens on stage and whether you need drape, lights or a screen. Or call +1 213 912 1010
