480+ corporate events · 5 years
We plan your corporate gala around the awards: the venue, the dinner, the stage and the evening program.
An awards gala is a thank-you your people remember for years. It works when the winners feel seen and the evening keeps moving.
Three things carry the night. The awards themselves: clear categories, short intros and a photo with every winner. The production: light on the stage, a microphone that never drops and screens everyone can read. And the hours around them, from the red carpet arrival to the last dance.
If the gala is part of a year-round program for your best people, our recognition programs page covers the rest of the year.
You get a written plan for the whole night, and the people who carry it out.
One booking covers the room, the show and the people who serve it.
You'll get a quote for your exact evening within minutes, itemized so you can adjust it.
Your quote depends on:
Read how we prepare a quote.
These two show the parts a gala needs: a themed evening program and a prize ceremony.
A customer appreciation evening at Hangar 21, an aviation venue. To match the theme, our operator wore a suit with pilot details. We arrived at 1:30 PM, were ready by 4:30 PM and ran the station from 6 to 10 PM. Read about the Take Flight with Sysmex evening.
Fullerton, CA
The client set ten prize places for a racing contest: a helmet for first and trophies for the next nine. It worked like a small employee awards ceremony, with winners named in front of colleagues. See the racing challenge with a helmet and nine trophies.
Los Angeles, CA
These shots show how stations and light fit into an evening crowd.
Ballrooms and unusual venues have rules for vendors, and we clear them before load-in.
We send insurance documents to venues and organizers on request. At Hangar 21, we coordinated airfield-side access and insurance with the organizer and the venue.
Hotels often limit load-in to set hours and may require their own crew for some work. We confirm load-in times, rigging points and power for lights and sound before we quote.
These mistakes are avoidable with planning.
The awards run long.
Dessert gets cold and guests drift out. A timed run of show and short intros keep it moving.
A microphone cuts out.
The winner's moment is gone. We test every microphone and keep a spare live.
A name said wrong.
It's what the winner remembers. We check pronunciations ahead.
Tables that can't see.
Columns and bad angles hide the stage. We check sightlines from every table before doors open.
Nothing after the awards.
The room empties right after the last award. Stations and a dance floor give people a reason to stay.
You'll know every step, and one team carries the night from plan to teardown.
Your hosts should be with the guests. Our crew runs the rest.
Your gala can be in any city.
Two bases
We have two bases, Los Angeles and Orlando, and our Orlando office and warehouse is at 310 N Orange Ave. We work across the U. S. , and Florida and the East Coast are a regular part of our calendar.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Every gala gets a custom quote. Guests, venue, production and city set the number.
No. Servers and bar staff come from the venue's banquet team or your caterer. We give them the run of show, so dinner service and the awards follow one timeline.
Yes. For a fundraiser, we add a paddle raise or an auction to the run of show and plan the timing and sound for it.
Yes. We shortlist ballrooms, hangars and rooftops that fit your guest count, then check stage sightlines, load-in hours and power before you sign.
Yes. When guests fly in from other countries, we plan hotels and transfers together with the evening program.
Yes. We run the cameras and the stream on the platform you use and show remote guests on the screens in the room.
Yes. A private dinner with a few speeches uses the same planning, on a smaller scale.
Yes. See our page on the company anniversary celebration.
Send us the date, the city and the guest count. We'll reply right away and quote the dinner, the stage and the after-party together. Tell us the event type, date, city, expected guests and budget. Add how many awards you'll present and whether the venue is booked. Or call +1 213 912 1010
