Corporate Event Questions, Answered

There's no price list, because no two events need the same stations, hours and crew. Your quote is built from the format, the number of stations, the city, the event hours, branding and staffing. See how we quote corporate events.

Travel to your city is part of the quote you approve, together with setup and staffing, so you see the trip before you sign. If something depends on the venue, the quote says so.

Yes. We have two bases, Los Angeles and Orlando, and work across the U.S. In Orlando we keep an office and a warehouse. The crew travels with the stations, and you coordinate with one team. Check the cities we cover.

We provide insurance documents to venues and organizers on request. Send the venue's exact requirements with your inquiry, and we'll confirm what we can issue before you sign.

It depends on the station and the room. We fit the setup to your venue and confirm space and power with you before event day. The four racing cockpits at Capital Group's office worked on the building's standard outlets.

Usually not. At Alpha School the room was on the second floor with stairs only, and our crew carried the surf simulator up. Tell us about stairs, ramps and the loading area when you inquire.

Yes, with shade and power planned ahead. For Capital Group's outdoor Summer Social we set up shade tents and power distribution on the plaza. At EF Academy's luau we checked light, a level surface, power and space for the line before the luau.

We plan a backup. At a school event near Raleigh, the venue network was the main connection, and our own hotspot stood by.

If the date is free, yes. EF Academy contacted us two days before its party and had a staffed surf simulator on the night. Call instead of emailing when the date is that close.

Our operators, for the whole event. Larger programs add an AV technician. Operators can dress for your theme: at a Sysmex client evening ours wore pilot accessories.

A flight session takes 3 to 5 minutes, and a race about three. When a line forms, the operator shortens turns, as at the Parker Aerospace open house, where guests kept coming from about 9 AM.

A visible goal keeps people coming. On the 55th floor, Capital Group set ten prize places, and both racing cockpits stayed in near-continuous use from 2 to 5 PM.

Most stations need no experience. At the school event near Raleigh, players ranged from about six-year-olds to adults over forty, and the operator adapted each session to the player's age.

Yes. We put your logo and colors on simulator panels and seats, add sponsor graphics, design the leaderboard and create branded AI looks for the photo booth.

Yes. At FinovateFall we ran i2c's racing booth for three show days at New York Marriott Marquis, from install day to teardown.

Yes. TBX, Event Collective and Kid's Bash OC have booked us for their clients. You keep the client relationship, and we run the stations to your timeline.

Ask who runs the stations on the day, whether the equipment is theirs, what insurance documents they send the venue and when they arrive to set up. Our answers: our own operators, our own fleet, documents on request, and setup done hours before doors. For a 6 PM start at Hangar 21 we were ready at 4:30 PM.

Both. We plan and produce full corporate events, and we also add stations to a program you already have. The quote shows which parts are ours.

We reply right away, confirm availability and send the quote. Once you approve it, we check the venue and send a setup plan. The steps are in the full event timeline. Planning tips, checklists and format ideas are in our corporate event planning blog. For anything else, write to us on the contact page.