480+ corporate events · 5 years
Plan Orlando corporate events with a team that keeps its office and warehouse in town, so simulators, photo booths and screens are a short drive from International Drive. Orlando is one of our two bases, and Los Angeles is the other.
Orlando's big rooms are huge, so the right hall, dock and timing decide your setup more than the venue name does. Booking a smaller room in Winter Park or a hotel near Disney? Send us the address, and we'll confirm power, space and the freight route with the venue.
Orange County Convention Center
OCCC has 2,055,222 sq ft of exhibit space in two buildings on either side of International Drive. The West Building alone holds 1,104,940 sq ft on one level, served by 97 covered loading docks. The Valencia Ballroom adds 62,182 sq ft for a general session or an awards dinner. Tell us the building, the hall and the booth number, and we route the truck to the right dock.
Hyatt Regency Orlando
The hotel has 315,000 sq ft of event space and a walkway to the convention center. It suits a client dinner on opening night, with no shuttle between the booth and the ballroom.
Orlando World Center Marriott
The Cypress Ballroom covers 105,000 sq ft, and the resort has 2,008 guest rooms. A sales kickoff can stay under one roof, with the general session inside and the racing stations in the foyer.
Gaylord Palms in Kissimmee
Its Florida Exhibition Hall spans 178,500 sq ft. That's enough floor for a hotel-based expo with a row of simulators along one wall.
Rosen Shingle Creek
The Gatlin Ballroom gives 95,000 sq ft of contiguous space for an awards night or a product launch with a stage and interactive zones around it.
Dr. Phillips Center for the Performing Arts
The center fills two city blocks at 445 S Magnolia Ave in Downtown Orlando. The Walt Disney Theater seats 2,700 and Steinmetz Hall 1,700, so a keynote and a lobby reception with an AI photo booth can share one building.
These shows fill OCCC and the I-Drive hotels, and a busy interactive station gives buyers a reason to stop at your booth.
The rules below decide who touches your booth at OCCC and how early you file for an outdoor event.
Who sets up at OCCC
Florida is a right-to-work state. Your own full-time employees may set up your exhibit, and any other labor comes through the show's general contractor, which on many shows hires local IATSE crews. We plan our setup inside the rules of your show kit.
Power and rigging
Electrical, plumbing and rigging at OCCC are ordered from the building only. We list the outlets our stations need early, so the order reaches OCCC before the show deadline.
Fire marshal review
The OCCC fire marshal reviews the display layout, with dimensions of every structure, vehicle, sign and electrical item. A vehicle on the floor holds no more than a quarter tank or 10 gallons of fuel, whichever is less, with a battery cable removed. Our cockpits and screens go on that layout too.
Contractor COI
On GES-run shows at OCCC, each exhibitor-appointed contractor files its certificate of insurance 30 days before the first move-in day, or it can't work the floor. We send ours early, with the names the show asks for.
Outdoor events in the city
The City of Orlando requires a Special Event Permit when 100 or more people gather on city property. The application is due 60 days ahead, and City Council approves it. A tent needs its own permit 30 business days before setup, and outdoor loudspeakers need one 3 business days ahead.
Outdoor events in the county
Outside city limits, Orange County wants an outdoor public assembly application at least 35 days before the event.
The district you pick sets the commute for your guests and the load-in plan for our truck.
Match the station to the people in the room, and they stay longer and talk more.
The Central Florida Research Park next to UCF holds Team Orlando, Navy and Army training commands and more than 140 companies. Over $6 billion in simulation and training contracts pass through the region each year. A flight simulator at a hospitality suite during I/ITSEC suits engineers who build trainers for a living.
Ride makers and park operators meet at IAAPA every November. A surf simulator or a VR station at the booth fits a show where every visitor judges guest experience.
Lake Nona's hospitals and research centers hold staff appreciation days and medical meetings. An AI photo booth with a hospital-branded frame works for long shifts, because staff can drop by between shifts.
Hotel groups and incentive planners book Orlando for its rooms and parks. We plan the program around their sessions: venues, transport and the evening activity.
Book one service or the whole program from our Orlando team. Each section links to the full page.
Convention parties on I-Drive and IAAPA booth nights are where a photo booth earns its place. Our photo booth rental in Orlando includes an AI photo booth with branded frames or a 360 photo booth with slow-motion clips, plus an attendant.
We design, build and staff the booth together with the interactive inside it. See how a trade show booth rental in Orlando works at OCCC, from the floor plan to the fire marshal's layout.
We plan an incentive or a conference program around the parks: hotel blocks on I-Drive or in Lake Buena Vista, transfers from MCO, dinners and group activities. Read more about our destination management.
Team building in Orlando moves indoors in summer, when storms roll in most afternoons. We run simulator races and team challenges in a hotel ballroom, and we can switch an outdoor morning program indoors after lunch. See our corporate team building formats.
Corporate entertainment in Orlando competes with the theme parks next door, so make it hands-on. A racing leaderboard or a surf simulator gives a sales team something to compete over at the awards dinner.
If your I-Drive hotel has an in-house AV team, we work beside it with our sound, screens and technician. At OCCC, we order power and rigging through the building and run show flow for a general session.
Run of show, staging, sound, screens and interactive for a general session at a Lake Buena Vista resort or a product launch Downtown. When part of your company joins online, we plan hybrid event production in Orlando with the hotel's AV team. See event production.
Brand activations with our own stations dressed in your colors: a sponsor zone at MegaCon, a pop-up on I-Drive near ICON Park or a launch at an IAAPA booth. See experiential marketing.
The same operators can cover a multi-day show and the client night after it. They run every station, brief guests and keep the line moving, including a brand launch at IAAPA.
Racing, flight and surf simulators, VR stations and AI photo booths. For I/ITSEC week, pair a flight simulator with a racing leaderboard in the hospitality suite.
Yes. Orlando is one of our two bases, with an office and a warehouse. The office is at 310 N Orange Ave, STE. 201, Orlando, FL 32801. Our second base is in Los Angeles, and we work across the U.S. The same team can also run corporate events in Tampa and Miami corporate events, so one team handles your Florida dates.
Send the building, the hall and the booth or room number. OCCC's West and North-South buildings stand on opposite sides of International Drive, so the venue name alone doesn't tell us where to unload.
Yes, with an indoor fallback. From June to September, storms usually hit between 2 and 5 PM. Hurricane season runs June 1 to November 30 and peaks around September 10. Orlando sits about 50 miles inland, yet we still agree on a covered backup with your venue.
Plan as early as you can. Both shows run in November and fill OCCC and the I-Drive hotels. Tell us your show dates when you book the booth, so our power order reaches OCCC before the show deadline.
We find and book the venue, from an OCCC hall to a Winter Park inn, plan the program and the interactive, file city or county outdoor permits and OCCC show forms, and run the event day. Corporate event planning in Orlando starts with your date and the show or hotel you have in mind.
Yes. We suggest Winter Park for a small leadership group and Lake Buena Vista for a larger team. We book the venue, plan the sessions and add one interactive evening.
Mid-December works well: I/ITSEC has closed, the convention traffic on I-Drive has eased, and the storm season is over. A courtyard in Winter Park or a hotel ballroom in Lake Buena Vista both work. Our operators staff the stations until close.
Every Orlando event gets a custom quote. It depends on the format, the number of stations and hours, power and rigging orders at OCCC and the setup window. Read how we quote, then send us your brief.
Send the date, the venue and the guest count. We'll check the building's rules and our calendar and reply right away.
Share the event type, the date, the venue or district, the guest count and your budget. If you're at OCCC, add the building and the hall. Our Orlando office is at 310 N Orange Ave, STE. 201, Orlando, FL 32801. Or call +1 213 912 1010
