Hospitality and tourism
Tourism employs 39% of the city's workforce, and Scottsdale ties with Atlanta for fourth in the U.S. for AAA Five-Diamond hotels. Incentive trips and resort staff nights both need activities that guests can join in minutes.
480+ corporate events · 5 years
Corporate Events and Team Building in Scottsdale
Plan corporate events in Scottsdale around resort season, with simulators and photo booths on resort lawns, in WestWorld halls and at Old Town venues.
Corporate event venues in Scottsdale, AZ
Scottsdale has more than 70 meeting-friendly hotels and resorts, so a program can stay on one property from breakfast to the closing party. Resort meeting rooms in the city run up to 24,500 sq ft. Send us the property name and we'll check ceiling height, power and the service corridor to your room.
WestWorld of Scottsdale
The 386-acre grounds sit at the foot of the McDowell Mountains and host about 100 events a year. The 120,460 sq ft Multi-Purpose Tent is the largest clear span tent in North America, and the 117,000 sq ft North hall is air-conditioned. Both fit a company fair with a full row of simulators.
Talking Stick Resort
On Salt River Pima-Maricopa land east of the city, the resort has 496 rooms, 21 meeting rooms and a 25,000 sq ft Grand Ballroom. Its 650-seat showroom works for a general session.
JW Marriott Camelback Inn
The Paradise Valley resort opened in 1936 on the slope of Mummy Mountain. A 2008 renovation added a ballroom, and the casitas and lawns suit a leadership retreat.
Westin Kierland Resort
Next to the 27-hole Kierland Golf Club, it pairs a golf day with an evening on the lawn.
Taliesin West
Frank Lloyd Wright's winter studio is a World Heritage Site, and his foundation hosts tours and private events there. It's a setting for an executive dinner, not a trade show.
Scottsdale's busy season
From January to March, Scottsdale's biggest events overlap, and resort rooms go first.
Tent permits, heat and sound rules in Scottsdale
Scottsdale sets its own rules on tents and permits, and the summer heat adds limits of its own.
Tent permits
The Scottsdale Fire Department permits any tent over 400 sq ft and any open canopy over 700 sq ft. Two or more tents at one event also need a permit. Filing less than 10 days out costs a $500 rush fee.
City special event permits
A standard permit takes 5 working days for the completeness check and up to 20 more working days for a decision. If the city asks for changes, you have 10 working days to send them.
Labor
Arizona's constitution has made it a right-to-work state since 1946. Resorts and WestWorld set their own rules for outside crews, and we confirm them in advance.
Heat and monsoon
The city's record high is 122°F. In 2018, a monsoon storm flooded Talking Stick Resort's generators and forced an evacuation. From late spring to early fall, we put stations indoors or in shade and keep a backup power plan.
Sound
Since 2023, the city has reviewed its noise ordinance after complaints about event and venue sound. For outdoor parties near homes, we plan speaker placement and an early end to amplified music.
Where Scottsdale companies hold events
Each part of town suits a different kind of program.
- Old Town. Restaurants, galleries and Scottsdale Stadium share a walkable grid. Team dinners and after-parties land here.
- Scottsdale Airpark. More than 55,000 people work for 2,600 businesses around the airport. Company offices here hold staff parties and quarterly meetings close to their desks.
- North Scottsdale. WestWorld, TPC Scottsdale and the McDowell Sonoran Preserve set the scene for big fairs, golf days and desert team outings.
- Kierland. The Westin and Kierland Commons, a Main Street style district, keep guests on foot between sessions and dinner.
- Paradise Valley. This town of 12,658 residents is known for resorts and golf, and incentive groups stay here.
- Salt River Pima-Maricopa Indian Community. Talking Stick Resort and Salt River Fields host conferences and spring training outings.
Holding part of your program across the city line? See our page on corporate events in Phoenix.
Scottsdale industries and the events they run
Each of Scottsdale's main industries plans a different kind of event, and we match the format to the guests. As your corporate event planner in Scottsdale, we book the venue, plan the program and run every station on the day, under one contract.
Healthcare
Mayo Clinic runs one of its three major campuses here, and HonorHealth, with 10,500 employees, is based in the city. Short, drop-in stations work for medical teams with shift schedules.
Technology and public safety
Axon has its headquarters in Scottsdale. A racing simulator tournament gives engineering teams a timed challenge at a product launch or a holiday party.
Airpark businesses
Finance, auto and service companies around the airport hold client events and sales contests. An AI photo booth with your branding fits a client open house.
Team building, retreats and rentals in Scottsdale
Every service below comes from the same crew, so stations, screens and staff arrive on one schedule.
Photo booth rental in Scottsdale
A booth fits a resort gala or a hospitality tent at a winter golf week. We bring an AI photo booth or a 360 booth with your branding and an attendant. See how our photo booth rental works.
Team building and company outings in Scottsdale
From November to April, team games move outdoors, with desert challenges and lawn games. Simulator races run in the resort ballroom in any month. Read about our corporate team building programs.
Corporate retreats
A Scottsdale retreat can stay on one resort property. We plan sessions, dinners and an evening activity there. Learn more about our corporate retreats.
Interactive rentals
Racing simulator rental in Scottsdale is a draw at a WestWorld company fair or a spring training party. We also bring flight and surf simulators, VR stations and AV rental in Scottsdale with technicians for a general session. Browse all interactive event rentals.
Questions about corporate events in Scottsdale
Can we add a Las Vegas date to a Scottsdale program?
Yes. We have two bases, Los Angeles and Orlando, and work across the U.S. We plan corporate events in Las Vegas and a Scottsdale date on one roadshow schedule, with one quote.
Do we need a permit for a tent at a Scottsdale resort?
Yes, above the size limits in the rules above, and also for two or more tents at one event. File at least 10 days out to avoid the rush fee; we send our station layout for the application.
Can we hold a company event during the WM Phoenix Open or Barrett-Jackson?
Yes, but book early. Resort rooms and private spaces near TPC Scottsdale and WestWorld are in high demand in late January and February. We plan the stations and staff for those weeks as soon as you confirm the date.
When is it too hot for an outdoor event in Scottsdale?
From late spring to early fall, plan the outdoor parts after sunset or move them inside. In monsoon season, keep a covered spot for every station, as the heat rules above explain.
Can guests fly into Scottsdale Airport instead of Sky Harbor?
Yes. JSX has flown to Scottsdale Airport since January 2024 from Burbank, Denver and Las Vegas. That's a short ride to Old Town and the North Scottsdale resorts for a small executive group.
Do resorts in Scottsdale ask for insurance from outside vendors?
Send us the vendor packet from your resort or from WestWorld, and we'll make out our insurance documents to the property and your company as it asks.
How do you quote a Scottsdale event?
Every Scottsdale event gets a custom quote. The resort and its season, the number of stations and hours, tent permits and travel shape it. Read how we quote, then send your brief.
Plan your Scottsdale event
Send us the date, the resort or venue and the guest count. We'll check the busy-season calendar, the tent rules and our crew's schedule, and reply right away.
Tell us about your Scottsdale event
Share the event type, date, resort or venue, guest count and budget. Or call +1 213 912 1010
