Consumer tech
CES brings the gadget world to town every January. An AI photo booth or VR station at a booth or an after-party lets guests try the tech themselves.
480+ corporate events · 5 years
Corporate Events in Las Vegas: Full-Service Planning
Plan corporate events in Las Vegas around the Strip's convention halls, union crews and Clark County fire permits. We bring simulators, photo booths and AV to your resort or hall.
Corporate event venues in Las Vegas
Las Vegas has more than 15 million sq ft of meeting and exhibit space, and each campus runs its own docks and rules. Planning around a different resort or an off-Strip room? Send us the address, and we'll check power, the freight route and the load-in window.
Las Vegas Convention Center
LVCC has 2.9 million sq ft of exhibit space across the West, North, Central and South Halls. The West Hall alone added 1.4 million sq ft. Send us the hall and booth number, and our truck goes to the right hall.
Mandalay Bay Convention Center
The south Strip campus offers 2.1 million sq ft, including the 100,000 sq ft Mandalay Bay Ballroom. A sales kickoff can hold the general session and the evening party in the same building.
Caesars Forum
It opened in 2020 east of the Strip with 550,000 sq ft and two 110,000 sq ft ballrooms without pillars. Every guest sees the stage, and a row of racing stations along the back wall stays in view.
MGM Grand
The resort has more than 850,000 sq ft of meeting space, so a conference, a breakout day and an awards dinner can run without leaving the property.
AREA15
This immersive district off South Rancho Drive takes up to 15,000 guests across its campus. Brand parties pick it when the venue should feel like part of the show.
Las Vegas trade show calendar
The city's biggest weeks fill hotels and docks, so plan your booth activity around them early.
Union crews and fire permits in Las Vegas
Knowing who may touch what on the show floor keeps your booth open on time and your bill free of surprise labor charges.
Who sets up
Nevada is a right-to-work state, yet the big venues have agreements with unions. Full-time employees of an exhibitor, with proof of employment, may set up their own booth. Teamsters move all freight from the dock to the booth.
What you can do yourself
Placing your products, opening product cartons and running your demo stay outside union work. You can hand-carry small items in if one person carries them without a cart or dolly.
Power
Electricians make the power connections. You may plug equipment into outlets that are already in your booth, so we order outlets early.
Fire permits on the Strip
The Strip and LVCC sit in unincorporated Clark County, where the County Fire Department issues the permits. A vehicle on display needs its own permit and no more than a quarter tank or 5 gallons of fuel. Applications are due at least three weeks before move-in, and a covered booth over 1,000 sq ft in place 7 or more show days needs sprinklers.
Downtown is the city
Downtown venues follow City of Las Vegas fire rules. A tent over 400 sq ft there needs a Fire & Rescue Temporary Activity Permit.
Where Las Vegas companies hold events
The area you choose changes who issues the permits, how guests get there and the style of the night.
- The Strip. About 4.2 miles of Las Vegas Boulevard, the Strip lies outside city limits in Paradise and Winchester. Conventions, client dinners and award shows happen in its resort campuses, each with its own docks and rules.
- Downtown and the Arts District. Fremont Street, galleries and converted spaces suit a team night with character. Guests can walk between venues, and the city's permit rules apply here.
- Summerlin. Summerlin suits calmer events away from the Strip. TPC Summerlin hosts golf days and corporate dinners there.
- Henderson. The city southeast of the Strip has sports and social venues where a local team can hold a staff party close to home.
Las Vegas event ideas by industry
Pick an activity that speaks your guests' language, and they'll stay at your booth or party longer.
Automotive aftermarket
SEMA fills LVCC with car builders and parts brands each November. A racing simulator with a branded cockpit fits a crowd that judges cars for a living.
Gaming and casinos
G2E, the gaming industry show, meets at the Venetian Expo. Casino operators already know every slot machine, so a hands-on game with a leaderboard gives them something new.
Motorsport fans
The F1 Grand Prix turns the Strip into a race track in November. That week, a racing cockpit in a hospitality suite or a client lounge gives guests their own lap of the Strip.
Event production company in Las Vegas
Book one service or the whole Las Vegas program. Each section links to the full page.
Photo booth rental in Las Vegas
Show-week parties at Strip resorts are where branded photos travel furthest. Our photo booth rental in Las Vegas includes an AI photo booth with your frame or a 360 photo booth with slow-motion clips, plus an attendant.
Trade show booth builders in Las Vegas
As trade show exhibit builders, we plan the booth and the interactive inside it as one project, including union labor orders and fire permits. See how we build a trade show booth in Las Vegas for LVCC, the Venetian Expo or Mandalay Bay.
Event staffing in Las Vegas
Each resort has its own badge desks, freight elevators and dock rules, and our staff plan around them. Our operators run the stations, guide guests and collect contacts. Read more about our event staffing.
DMC services in Las Vegas
We plan incentive and conference programs: hotel blocks, transfers from Harry Reid International Airport, dinners and activities away from the casino floor. See our destination management work.
Team building in Las Vegas
Team building in Las Vegas runs indoors from June to September, when outdoor heat often tops 110°F. A simulator tournament in a resort meeting room or a challenge in Downtown keeps the team active. Browse our team building programs.
AV rental in Las Vegas
If your resort has an in-house AV team, we work beside it with our screens, sound and technician. For hybrid event production in Las Vegas, we plan the stream and cameras with the hotel. We also run show flow for a general session at Caesars Forum or the Mandalay Bay Ballroom.
Experiential marketing agency in Las Vegas
Show weeks bring your buyers to one city at once. We build a brand activation around a simulator or a 360 booth for CES, SEMA or a resort lobby, and we staff it for every open hour.
Interactive rentals
Our own stations cover corporate entertainment in Las Vegas: racing, flight and surf simulators, VR stations and AI photo booths travel with their operators. Choose the mix for a show booth, a client lounge or a resort ballroom.
Questions about corporate events in Las Vegas
How do you get equipment into LVCC during a big show week?
We have two bases, Los Angeles and Orlando, and work across the U.S. During CES or SEMA, freight moves on the show's own move-in schedule, so we time the truck to your hall's slot. One team can also run corporate events in Phoenix, so a Southwest tour stays with the same crew. When your next show is at OCCC, see Orlando corporate events.
What does a corporate event planner in Las Vegas handle for us?
We book the resort or venue, plan the program around show week, order union labor and outlets, file Clark County fire permits and run the event day. You get one plan from the airport transfer to teardown.
Can our own staff set up the booth at LVCC?
Yes, if they're full-time employees with proof of employment. Freight from the dock goes through the Teamsters, and power connections go through electricians.
Do we need a fire permit for a simulator on the show floor?
A simulator isn't a vehicle, so it goes on your booth layout like any other display. A real car needs a Clark County vehicle display permit. Send us your floor plan at least three weeks before move-in, and we'll check what applies.
Can we hold an outdoor event in Las Vegas in summer?
Plan it for the evening or keep it indoors. The first 110°F day usually arrives around June 30, and in 2024 the city logged 36 such days. We pick a shaded or air-conditioned spot for every station.
Is F1 week a good time for a client event?
It's a strong draw and a hard week to book. The race closes parts of the Strip, so we confirm your venue's access and load-in times before we commit.
Where should we hold a corporate holiday party in Las Vegas?
December is calmer after re:Invent leaves town in early December. A resort ballroom works for a big team, and Downtown or Summerlin suits a smaller group. Our operators keep the games running while the bar is open.
Can you plan a corporate retreat in Las Vegas?
Yes. Summerlin gives a quieter base away from the Strip, with golf at TPC Summerlin. We book the venue, plan the sessions and add one interactive evening.
How do you quote a Las Vegas event?
Every Las Vegas event gets a custom quote. It depends on the format, the number of stations and hours, travel, union labor orders at the venue and any Clark County fire permit. Read how we quote, then send us your brief.
Plan your Las Vegas event
Send the date, the resort or hall and the guest count. We'll check the venue's rules and our calendar, and reply right away.
Tell us about your Las Vegas event
Share the event type, the date, the resort or hall, the guest count and your budget. If you're exhibiting, add the show name and booth number. Or call +1 213 912 1010
