Pharma and life sciences
Lilly is the city's largest private employer, and about 350 life sciences companies work here, among them Roche's North American headquarters. A quiet AI photo booth suits a scientific reception.
480+ corporate events · 5 years
Corporate Events and Team Building in Indianapolis
Plan Indianapolis corporate events around the city's big weeks, from Gen Con at the convention center to the Indy 500 in May. We bring racing simulators, AI photo booths and AV to a skywalk hotel, the Speedway or a Carmel office.
Corporate event venues in Indianapolis
Downtown Indianapolis is built so guests can walk from hotel to hall indoors, and that layout decides where a station can go and how it gets there.
Indiana Convention Center
The center at 100 S Capitol Ave has 11 exhibit halls, 71 meeting rooms and three ballrooms. Skywalks link it to 12 hotels and 4,700 rooms, more than any other U.S. convention center. In February 2027 the new Signia by Hilton opens next door.
Lucas Oil Stadium
An underground walkway connects the stadium to the convention center and adds 183,000 sq ft of show floor. The stadium seats 63,000, and its roof opens in about 11 minutes. It hosted Super Bowl XLVI and hosts the NFL Combine each year.
Indianapolis Motor Speedway
The 2.5-mile oval in Speedway, about six miles west of downtown, has run the Indy 500 since 1911. The IMS Museum starts grounds and track tours every day, and a racing station fits a group visit there.
Old National Centre
On Mass Ave, the Murat Theatre seats 2,500 and the Egyptian Room holds 2,000. It works for a company meeting with a show or a client party in a historic hall.
Carmel and Fishers
North of the city, Carmel's Palladium has a 1,600-seat concert hall. Fishers opened its Fishers Event Center in November 2024. Both put a venue close to where many offices sit.
Indianapolis convention calendar
Downtown hotels fill up during the big conventions, so plan your booth activity and your own events around these weeks.
Labor rules, permits and COI in Indianapolis
Indiana's labor law and the convention center's own policy point in different directions, so we check your show's rules before move-in.
Right-to-work state, union venue
Indiana is a right-to-work state, yet the Indiana Convention Center and Lucas Oil Stadium use union labor exclusively.
Your own staff
Exhibitors may set up their own booth with full-time employees. Freight goes through the show's pre-qualified decorator, so we book our crates on its forms.
Selling or sampling
Selling goods at a booth means registering with the Indiana Department of Revenue. Food samples need a Marion County Health Department license, and Sodexo Live! holds the food and drink rights.
Certificate of insurance
We send insurance documents to the convention center, your hotel or the organizer on request.
Out-of-town setup
We have two bases, Los Angeles and Orlando, and work across the U.S. For a long-distance example, see the flight simulator for a school event near Raleigh, tested on site before guests came in.
Flight simulator for a school event near Raleigh
Where Indianapolis companies meet
Indianapolis offices spread from downtown to the suburbs on the north side, and your guests' commute shapes the venue choice.
- Downtown and the Wholesale District. The convention center, the stadium and 7,100 hotel rooms. Conventions and client dinners.
- Mass Ave and Fountain Square. Historic districts with theaters and event halls for team nights.
- Carmel. The Meridian Corridor holds 40+ corporate headquarters, including Allegion, CNO Financial and MISO. The city has built 155 roundabouts, so plan arrival times with that in mind.
- Fishers. A newer business district with the Fishers Event Center.
- Speedway. The Motor Speedway and the race teams around it.
Planning a Midwest series? See corporate events in Chicago and corporate events in St. Louis.
Corporate outings for Indianapolis industries
Indianapolis has three Fortune 500 headquarters and a racing industry of its own, and each crowd suits a different station.
Health insurance
Elevance Health has 104,200 employees and runs large internal meetings. A racing tournament with team scores turns a sales meeting into a contest.
Motorsports
INDYCAR, USAC and 500+ racing companies are based here. A racing simulator rental in Indianapolis puts a sponsor's guests in a cockpit the week of the 500.
Logistics
The FedEx Express National Hub employs 5,800 people at the airport, and Amazon employs 9,000 in the metro. A truck simulator with a leaderboard fits a driver appreciation day.
Tech
Salesforce is the largest local tech employer, with about 2,100 people. VR stations fit a product launch or a team party.
Event production in Indianapolis
Book a single service for your Indianapolis event or have us run all of it; each section links to the full page.
Photo booth rental in Indianapolis
AI, 360 and print photo booths for a ballroom party in a skywalk hotel, a booth at Gen Con or a holiday night in Carmel. An operator runs each booth. See our photo booth rental formats.
Team building activities in Indianapolis
Racing and flight simulator contests with a leaderboard for teams downtown or on a north-side campus. Indoor play keeps the program on schedule in January snow or a May storm. See corporate team building.
AV rental in Indianapolis
QSC speakers, microphones and screens with a technician for a town hall or a breakout room at the convention center. See AV rental.
Event production
We plan the stage, the program and the interactive as one job. More on event production.
Interactive rentals
Racing, flight, surf and truck simulators, VR stations and photo booths, delivered and run by our team. Browse all interactive event rentals.
Questions about corporate events in Indianapolis
Indiana is right-to-work, so can our staff set up at the convention center?
Partly, as the labor rules above explain: your full-time employees may set up your own booth, and union crews do the rest. Our team sets up and runs our stations within the show's rules.
Can we host clients at the Indy 500?
Yes. Book hospitality early, because Memorial Day weekend fills every hotel. A racing simulator at your suite or tent lets guests drive a lap before the real race.
What if FDIC or Gen Con is in town the week of our event?
Hotels and loading docks get busy. We book a dock slot at the convention center or Lucas Oil Stadium on the decorator's forms early and plan our route around show traffic. For a Carmel or Fishers venue, we set load-in times with the venue.
How do you plan around Indianapolis weather?
Indianapolis gets about 25.9 inches of snow a season and about 20 thunderstorm days a year, with May the wettest month. We prefer indoor setups and plan a covered spot for any outdoor station.
Can you plan the whole program, from venue to event day?
Yes. As your corporate event planner in Indianapolis, we find the venue, from a skywalk hotel downtown to the Palladium in Carmel, and plan the program and the interactive. We file the decorator and show forms, and run the event day.
Can you send a COI to the convention center or a Carmel venue?
Yes. Send us the holder name from your convention center show kit or your Carmel venue contract, and we'll match our insurance documents to it.
How do you price an Indianapolis event?
Every event gets a custom quote. The venue, whether your date falls in a convention week like Gen Con or FDIC, the number of stations and hours, branding and staffing shape it. Read how we quote, then send your details.
Plan your Indianapolis event
Send the date, the venue or suburb and your guest count. We'll check availability and reply with a quote in minutes.
Tell us about your Indianapolis event
Tell us the event type, the date, the venue or suburb, your guest count and your budget. Or call +1 213 912 1010
