An outdoor summer social for Capital Group
Five activity stations, an AI photo booth and a full sound system on one plaza, with shade, power and internet planned in advance.
480+ corporate events · 5 years
Event Planning Services for Corporate Teams Nationwide
Our event planning services take your company event from a date on the calendar to a room full of guests. You keep the decisions, and we handle the venue, the vendors and the timeline.
Events we planned and ran
These three show the range: an outdoor employee party, an industry launch on a studio lot and a client evening run for a corporate event agency.
A community launch for TEC6 on a studio lot
For TEC6, we built the networking concept from guest questionnaires and cleared delivery and staff access to the lot.
A client evening for Sysmex in an aircraft hangar
The agency TBX brought us in for a themed customer evening. We worked to its timeline and coordinated airfield access with the venue.
What a corporate event planner takes off your desk
You get your time back, and one person answers for every moving part.
A company event often lands on someone who already has a full-time job. Business event planning means dozens of small decisions: a venue that fits the headcount, a timeline that works for the building, vendors who arrive in the right order. Each one can stall the next.
We take that list. You set the goal and the budget, and we turn them into a plan, a schedule by the hour and a team on site. It works the same for a holiday party, a sales kickoff or a client reception. Browse the formats we run on our corporate events page.
Good event planning shows up on the day. Guests know where to go, the program starts on time and you spend the evening with your people instead of on the phone.
Event management with one team
Your plan and your event day stay in the same hands, so nothing gets lost between the two.
We own a fleet: a racing simulator, flight and surf simulators, VR stations, AI photo booths and sound. Our operators run them, so the activity you approved is the activity your guests get.
- Full service event planning. Concept, venue, schedule, vendors, guest program and on-site management.
- Part of the job. Already have an in-house planner? We take one piece, such as the guest program or the evening reception, and fit into your plan.
- Production in the same quote. Stage, sound and screens come from our event production company team, not a separate contract.
- Your brand on it. Station panels, photo booth looks and screens carry your colors.
What you get
You work with one contact, and every vendor, room and time slot is on one plan.
- A written plan. Goals, budget lines, guest flow and a timeline you can share with leadership.
- Venue help. We shortlist rooms that fit your headcount and program, or work with the venue you have. Our venue sourcing service handles the search in full.
- Event coordination with the venue. Load-in time, power, freight elevator and internet, settled before event day.
- One vendor list. AV, decor and transportation booked and timed against one schedule, with the venue's food service on the same timeline.
- On-site management. We set up, run the program, keep to the schedule and pack up.
How we price event planning
You get one quote for the whole event, with every line spelled out before you commit. We don't publish a price list. Every event gets a custom quote, because two events with the same headcount can need different work. These things shape it:
- How much of the event planning you hand to us, all of it or one part.
- Guest count and the number of days.
- The city and venue, since equipment and our team travel from one of our two bases, Los Angeles or Orlando.
- Which stations, AV and decor you choose.
- Branding on stations, screens and printed photos.
- Staff hours on site, including setup and teardown.
Company events we've run
Each one adds what the cards above don't show: staffing, how the idea was chosen and the agency's feedback.
Summer social
Five Interactive Stations and AV for Capital Group's "I Love LA" Summer Social
Capital Group has booked us for three events. For this one, four activity operators and one AV technician arrived at 9:30 AM for a 2 to 5 PM program, and the client approved the full package before the day.
Los Angeles, CA
Industry launch
AI Networking Matchmaker and Racing Simulator at TEC6, Culver City
The organizers picked the AI networking matchmaker from several ideas we proposed and later added a racing station for informal time. Their follow-up thanked us for both. For professional services firms, the same mix works: structured introductions plus something relaxed.
Culver City, CA
Client evening
Flight Simulator for "Take Flight with Sysmex" at Hangar 21, Fullerton
Arrival was 1:30 PM, the station was ready by 4:30 PM, and the evening ran 6 to 10 PM. After the event, TBX wrote that its team and client were pleased with the product and our professionalism.
Fullerton, CA
Photos from our events
These frames show what a planned day looks like before and during the program.
Insurance and venue paperwork
The venue gets what it asks for before load-in, so setup starts on time.
We send insurance documents to venues and organizers on request. Many hotels and venues also work with union labor, and their rules differ by property. We ask about those rules early and plan the crew around them.
Send us your venue's requirements with the request, and we'll check them first.
Where company events go wrong
Problems on event day often start weeks earlier. Here's what each one costs and how we prevent it.
Booking too late.
The best rooms and dates go first, and a late start leaves you with what's left.
Nobody owns the timeline.
Vendors arrive at once, or not at all. We put every arrival on one schedule.
The venue rules surface on the day.
An unbooked freight elevator or a missed load-in window stops setup. We clear both in advance.
A program with nothing to do.
Guests stand around between speeches. We plan an activity people can join in a minute and leave when they want.
How we plan and coordinate your event
You'll know what happens next at every step, and who's doing it.
Who works on your event
- Event lead. Your contact from the first call to teardown. Owns the budget, the timeline and the vendor schedule.
- Producer. Plans the room, power and sound with the venue and leads setup.
- Operators. Run the simulators, VR and photo booths and guide each guest.
- AV technician. Runs sound, microphones and screens during the program.
You get named roles, not a call center. Each person knows your plan before event day.
Event planning in any U.S. city
Wherever the venue is, the same team and the same equipment come to it.
Two bases
Los Angeles and Orlando
West CoastEast CoastAll 50 states
We have two bases, Los Angeles on the West Coast and Orlando on the East Coast, and we work nationwide. We arrange transport, setup and staff together. We've run events at the New York Marriott Marquis in New York and at Paramount Event Venue in North Carolina. Florida and the East Coast are a regular part of our work. For an event in Orlando, the show calendar matters: the PGA Show in January and IAAPA Expo in November fill the hotels around the Orange County Convention Center.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Questions
What do corporate event planners charge?
Every event gets a custom quote. It depends on how much of the planning you hand over, guest count, city, days and the stations you choose. You'll see every line in one quote.
What's the difference between event planning and event management?
Event planning covers the decisions before the day: venue, vendors, timeline and budget. Event management adds running the day itself: setup, staff, the program and teardown. We do both, with one team.
Should I hire an event planner or an event agency?
If you need the full event, hire an event planner who also runs the day. We work as both: we plan the event and bring the guest program and staff.
Do I need a planner based in my city?
No. Remote event planning covers most of the prep by phone and video, and we travel for the event.
Can you work with our in-house planner?
Yes. We take the part you give us and work to your timeline.
How far ahead should we book?
As early as you have a date. Several weeks to a few months is common for corporate events. Short notice can work: we've staffed an event two days after the first request.
Can you send insurance documents to our venue?
Yes, on request. Add the venue's requirements to your request.
Tell us about your event
Send the date, city and guest count. We'll reply right away, and one team will plan it, run it and pack it up. Tell us the event type, date, city, expected guest count and budget. Add which parts of the planning you want us to take. Or call +1 213 912 1010
