480+ corporate events · 5 years
We shortlist corporate event venues that fit your guest count, budget and program, then check each one the way a setup crew would. You sign a contract after the load-in, power and fine print have been reviewed, not before.
The room that looks best in photos isn't always the one that works on the day. Our check catches the difference early.
You get options that match the event, from a hotel ballroom to a space your guests haven't seen before.
Some events need business event venues with breakout rooms and a stage. Others work better in a hangar, a museum or a rooftop. We look at both, then compare them side by side: price, dates, capacity, rules and what each one costs you in setup.
Venue search is one part of our event planning services, so the venue and the program are planned together.
You hand us the brief and get back a short list you can decide from in one meeting.
Planning an offsite or a December party? See corporate retreat planning and corporate holiday party planning.
You'll know what our search and planning cost before we start.
There's no price list. Every event gets a custom quote, based on:
See how we quote.
These events show the venue details we sort out before guests arrive.
For the flight simulator for Sysmex at Hangar 21, access came from the airfield side, and insurance documents had to clear with both the organizer and the venue. We arrived at 1:30 PM and were ready by 4:30 PM for a 6 PM start.
Fullerton, CA
At Paramount Event Venue near Raleigh, the flight simulator shipped to Morrisville, North Carolina ran on venue Wi-Fi with our own hotspot as a backup. Access from 10 AM gave us time to install and test.
Morrisville, NC
For two-player VR soccer at the Marconi Automotive Museum, power and Wi-Fi were agreed with the venue in advance, with access from 1 PM for an evening party.
Tustin, CA
At one school, the activity room was on the second floor, reached only by stairs. We carried the equipment up. That's the kind of detail a site check finds before the day.
Los Angeles, CA
These frames show the rooms behind our events and what the setup looked like.
You sign with a clear view of what you owe if plans change.
Hotel and venue contracts often include an attrition clause, commonly near 80% of the room block, and a food and beverage minimum. If you fall short, you pay the difference. We read those terms with you and point out what to negotiate before you sign.
Venues also ask vendors for insurance documents. We send ours on request and collect the venue's rules for every other vendor.
Most venue problems are visible in the contract or on a site visit. Here's what each one costs and how we catch it.
Signing before a site check.
Load-in limits show up on event day. We check access first.
Choosing from listing photos.
A wide-angle photo hides a low ceiling or a pillar in front of the stage. We check sightlines from the back row.
Wrong room for the format.
A banquet hall with no breakout rooms breaks a training day. We match rooms to your schedule.
Weak Wi-Fi.
Check-in, streaming and photo booths need it. We test it or bring a backup.
Short access window.
Setup runs into the program. We confirm load-in and teardown hours in writing.
You'll know each step from the first brief to the signed contract.
You work with one event lead from the first call to the signed contract.
We search venues wherever your team meets, and the same team can run the event there.
Two bases
Our two bases are Los Angeles and Orlando, with the Orlando office at 310 N Orange Ave, and we work across the U.S. We've loaded into venues from New York to North Carolina and California. In Orlando, for example, a search often starts with the hotels on International Drive: more than 46,000 rooms sit around OCCC. See corporate event services nationwide for the cities we cover.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Yes, in any U.S. city. Send us the city and date, and we'll start the search.
Yes. A single shortlist can cover a room for the daytime meeting and corporate party venues for the evening, such as a rooftop, a restaurant buyout or a hotel ballroom.
Museums, rooftops, hangars, studios and lofts are fun venues for corporate events, but they often limit load-in and power. We check whether the room can handle your setup.
Yes. Tell us the number of people and the meeting length. A board day needs a quiet room, good Wi-Fi and catering on site, and we check all of it.
Yes. Send the city, the date and the head count today. Short notice narrows the list, so we start with venues that still hold your date and confirm access first.
Yes. For ideas, read how to plan sustainable corporate events.
You do, after we review it with you.
Send us the city, the date and your guest count. We'll reply right away with next steps and a quote, and one team can find the venue and run the event in it. Tell us the event type, date, city, expected guest count and budget. Add the format, such as a meeting, a dinner or a party, and any venues you already like. Or call +1 213 912 1010
