480+ corporate events · 5 years
We plan corporate events in Nashville around the city's own calendar, from a client night during ViVE to a team day in Cool Springs. Send us the venue and the hall, and we'll check its power and load-in rules before you get a quote.
Pick the room first. We fit the stations to its floor, its power and its loading doors.
Music City Center
The convention center in SoBro has more than 353,000 sq ft of exhibit space, two ballrooms and 60 meeting rooms. Trucks unload at 32 dock bays.
Gaylord Opryland Resort
It has 2,888 guest rooms and about nine acres of indoor garden atriums under one roof. A sales kickoff can sleep, meet and hold its awards night there without a shuttle.
Country Music Hall of Fame and Museum
The Event Hall covers 10,000 sq ft, takes 600 guests for a reception and looks out on the skyline through glass walls. The 776-seat CMA Theater works for a general session before the party.
Omni Nashville Hotel
It stands across the street from Music City Center but isn't connected to it. For a reception there, we plan a short outdoor walk for any gear we carry by hand.
Book around the big shows. Hotel rooms and dock times go first in these weeks, so we hold your stations earlier.
Send us the exhibitor kit. We work through its forms and deadlines so the station is live when the hall opens.
Music City Center rules
Tennessee is a right-to-work state. At Music City Center, our crew sets up its own stations within your show's rules, without calling in union labor. The center keeps electrical, internet and rigging as exclusive services, so we send you the power needs for each station to order with your other forms, about 30 days out. Freight goes to the marshalling yard on the south side and can't arrive before your move-in date.
Outdoor events and street closures
Metro Nashville wants an event permit for a street or sidewalk at least 45 days ahead, and amplified sound must end by 11 PM. A tent over 200 sq ft needs a fire marshal permit 15 business days before the event. In a Metro park, the city asks for a $1,000,000 certificate of insurance naming Metro Parks, 30 days out.
Choose the district by what the evening needs and how far your guests will walk from their hotel.
Running a series in nearby cities? We also plan corporate events in Atlanta and corporate events in St. Louis.
Two industries shape many Nashville events, and each has its own kind of event.
About 900 health care companies work in Nashville, and 17 public health care companies keep their headquarters here. HCA Healthcare is the largest. Their year runs on conferences and client nights, where a flight simulator or an AI photo booth with lead capture gives guests a reason to stay and talk.
Nissan North America runs its U.S. headquarters from One Nissan Way in Franklin, and 13 of the 25 public companies in the Nashville metro sit in Cool Springs. These offices book racing tournaments for team days and leaderboards for sales meeting breaks.
The same team runs every service below, so one quote covers the whole program.
Our AI photo booth is a full-length 65-inch touch-screen mirror that turns each guest into a branded portrait within seconds, prints it and can collect contacts. A 360 photo booth rental in Nashville suits a CMA Fest week reception, where guests post short clips the same night. Both formats are on our photo booth rental page.
For a Cool Springs office or a corporate retreat in Nashville at Gaylord Opryland, we build team challenges around racing tournaments, VR games and a shared leaderboard. Our operators run the rounds, so your managers can play too. Ideas by format are on our team building page.
Bringing guests from out of state? We line up venues, ground transport, group dinners and activities as one program around your meeting. Read how destination management works with us.
Each station comes with a trained operator, and we add hosts and AV technicians for receptions and general sessions. Our event staffing covers the full run, from doors open to teardown.
For a sponsor stand at a Music City Center show or a brand pop-up during CMA Fest, we design the activation, brand the stations and capture leads. See our experiential marketing work.
Our own fleet covers corporate entertainment in Nashville. Racing simulator rental fits a Cool Springs team day, and a flight simulator or VR rental draws a crowd to a health tech booth during ViVE. For a general session, AV rental in Nashville adds QSC sound and a technician. Browse every station in our interactive event rentals.
Not for our stations. Tennessee is a right-to-work state, so our crew builds within your show's rules.
As soon as you know the date. Hotel rooms and dock times fill first in those weeks. Send the date and we'll check availability right away.
Yes, once the venue approves the plan. We send its event team the station sizes and power needs, then agree on the load-in route and time with them before event day.
Plan 45 days for a street or sidewalk permit and 15 business days for a tent permit. July highs average about 91°F, so we bring shade for outdoor stations. In spring storm season, March to May, keep an indoor backup room.
Yes. We book the room, plan the program and run the stations. Gaylord Opryland keeps a large team under one roof, and a SoBro venue lets guests walk from the downtown hotels. Start the venue search in summer.
Each event gets a custom quote. At Music City Center it depends on the stations and show days, the power you order from the center, your move-in window at the marshalling yard and travel from one of our two bases, Los Angeles or Orlando. How we quote shows the rest.
For an event in a Metro park, the city wants a certificate naming Metro Parks 30 days out. Music City Center shows and downtown hotels list their own additional insureds in the exhibitor kit or contract. Send us those names, and we'll send our insurance documents to match.
Send the date, the venue and your guest count. We'll reply right away with availability and a quote.
Tell us the event type, the date, the venue or neighborhood, the guest count and your budget. We'll come back with availability and a plan. Or call +1 213 912 1010
