ADLM week, Hangar 21
During a lab medicine conference, the agency TBX hosted Sysmex customers at Hangar 21. Our cockpit and pilot-suited operator matched the aviation venue. Read about the flight simulator at a Sysmex customer evening.
480+ corporate events · 5 years
Conference Entertainment and Games for Attendees
Add conference games that attendees can join between sessions and still make it back before the next talk starts. Short rounds, a leaderboard and matchmaking give people an easy way to start talking to someone new.
Conferences we've worked
Organizers and agencies book us for conference weeks, where every activity has to fit a tight agenda.
TEC6, an event-industry launch
The organizers of an event-industry launch wanted guests to meet the right people, not just collect badges. We ran AI matchmaking and a racing station at TEC6 on the Sony Pictures Studios lot.
FinovateFall, New York
A fintech exhibitor kept visitors coming back over a three-day racing contest at FinovateFall, and its staff saved about 51 outside contacts.
Conference games between sessions
A good break activity gives two strangers something to talk about in the first ten seconds.
Most conference activities compete with phones and coffee lines. Attendees have fifteen minutes and don't want to commit to anything long. A station with a short round fits that window: watch one person play, take your turn, check the screen, head back to the hall.
The game also gives people a neutral topic. It's easier to say "nice lap" to a stranger than to pitch yourself. That first line often leads to the conversation the conference was for.
Conference entertainment ideas by time slot
You tell us your agenda, and we match each slot with an activity that fits its length and mood.
Coffee breaks and lounges
A racing simulator or a flight cockpit with short rounds. People can play once or watch. A running leaderboard keeps the lounge busy across the whole conference.
Networking activities for conferences
For structured introductions, AI networking for events builds a profile for each guest: what they offer, who they want to meet. It suggests matches and sends meeting invitations to phones. Guests meet at set points in the venue.
Evening receptions
A themed station fits a reception or a client dinner. Match it to the venue or the industry: our flight simulator rental suits an aviation or travel theme.
Sponsor zones
Branded AI portraits, leaderboard graphics and sponsor screens give a sponsor something visible in the lobby.
What comes with every booking
You hand us the agenda, and the activity runs to it without your staff stepping in.
- Set up before registration opens. Stations are built and tested before attendees arrive.
- Operators for every open hour. They explain the game, move the line and close on time for sessions.
- Your branding. Event or sponsor logos on screens, photos and the leaderboard.
- Multi-day support. We plan storage, overnight security and daily restarts with the venue.
- AV on request. Microphones and sound if your lounge needs announcements.
- Teardown on your schedule. We pack up after the last session or overnight.
How your quote is built
You'll get one quote for the activities, staff and logistics, before any commitment.
Every conference is different, so we price each one separately. The main factors:
- Which activities you choose and how many stations.
- Conference days and open hours per day.
- Number of attendees.
- The venue, the city and load-in rules.
- Branding and sponsor content.
- Matchmaking setup and reporting if you add AI networking.
See how quotes work, or send your agenda.
Conference projects in detail
Each of these shows how we fit an activity into a conference schedule and a venue's rules.
Client evening
Flight Simulator for "Take Flight with Sysmex" at Hangar 21, Fullerton
The hangar venue needed airfield-side access and insurance documents, which we cleared with the organizer before the day. We arrived at 1:30 PM, had the station ready by 4:30 PM and ran it through the 6 to 10 PM evening. TBX later wrote that its team and client were pleased with the product and our professionalism.
Fullerton, CA
Industry launch
AI Networking Matchmaker and Racing Simulator at TEC6, Culver City
The organizers chose matchmaking from several ideas we proposed. We used registration data plus a short questionnaire. The racing station came later, for informal time between meetings. In its September 30 follow-up, the organizer thanked us for both.
Culver City, CA
Conference evenings and lounges
Photos from conference events and receptions we've staffed.
Venue requirements, handled early
Conference hotels and convention centers have strict rules for vendors, and we meet them before load-in.
We send insurance documents to the venue and organizer on request. We also agree load-in times, freight access, power and where the stations stand relative to fire exits.
Why break activities get ignored
When an activity sits empty at a conference, the cause is usually one of these.
It's too far from the coffee.
Attendees don't walk across the hall in a short break. We place stations where people already gather.
Rounds are too long.
A long turn means a line that never reaches the session end. We shorten rounds when a queue builds.
It's noisy next to a session room.
Sound carries. We check which doors open onto the lounge.
No link to the program.
A standalone game feels random. We tie it to sponsors, prizes or the networking goals.
How we plan a conference activity
Here's how a conference booking moves from first message to final session.
Your on-site crew
- Operators. Run the stations on every conference day.
- Networking specialist. Sets up AI matchmaking and helps attendees with invitations, when you book it.
- Event lead. Works with your team and the venue and stays your contact across all conference days.
- AV technician. Joins when your booking includes sound.
You'll know who's on site and what each person handles.
Conference entertainment across the U.S.
Your conference city sets the venue, not the team: we travel with our equipment.
Two bases
Los Angeles and Orlando
West CoastEast CoastAll 50 states
We have two bases: Los Angeles, and our office and warehouse in Orlando at 310 N Orange Ave. Orlando is one of the country's busiest conference cities, with the Orange County Convention Center and large resort hotels, and Florida and the East Coast are part of our regular work. Send us the city and venue.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Questions
Which conference games fit a short coffee break?
Short-round stations like racing or flight, where one turn takes a few minutes. Our flight sessions run 3 to 5 minutes.
What's the difference between games and AI networking?
Games give people a shared activity and an easy start to a conversation. AI networking suggests specific people to meet and arranges meetings. You can book either or both.
Do you have virtual conference ideas?
Yes. Our virtual and hybrid events page covers online formats.
Can you support a conference over several days?
Yes. We plan storage, daily start times and overnight arrangements with the venue.
Can you plan the whole conference?
We can. See our conference planning and production page.
Will the activity disturb sessions?
We place stations away from session doors and agree sound levels with you before the day.
Can a conference game work as team building?
Yes. We split attendees into teams and keep one leaderboard by team across the breaks. A final round on the last afternoon gives the teams a reason to come back.
Fill your conference breaks
Send the agenda, the venue and the attendance. We'll reply right away with activities that fit each slot. Tell us the event type, conference dates, city, expected attendance and budget. Attach the agenda if you have it. Or call +1 213 912 1010
