A community launch for TEC6 on a studio lot
TEC6 launched a new community for event professionals on the studio lot.
480+ corporate events · 5 years
Networking Events with AI Matchmaking
We take on networking event planning from the venue to the follow-up, and our AI matchmaking tells each guest who to meet and why. Your guests stop guessing which stranger to approach.
Where our guests met
A studio lot, an aircraft hangar and a show floor drew different crowds, and each room gave people a real reason to talk.
A client evening for Sysmex in an aircraft hangar
At a client evening in an aviation venue, a flight simulator gave lab-industry guests something to watch and cheer together.
The i2c booth at FinovateFall
On a fintech show floor, a racing contest kept visitors at the booth long enough for the staff to start conversations. The branded racing simulator for i2c at FinovateFall page tells how.
Why guests skip networking
You want people to leave with new contacts, but a guest rarely walks up to a stranger without a reason.
At a reception, guests often find the colleagues they came with and stay in that circle. A name badge says nothing about what a person needs or can offer. The two people who'd gain most from meeting may spend the evening on opposite sides of the room.
Two things change that. Matchmaking gives guests a reason to meet: a short note on why this person is worth five minutes. A shared game gives them a place to start, because a line and a leaderboard turn strangers into an audience.
Our AI networking service covers the first part. Simulators, VR and photo booths cover the second. Both can run in the same room.
Speed networking, receptions and matchmaking
- Matchmaking reception. Guests fill in a short profile, get suggested matches with a reason to meet, and accept invitations on their phone. Accepted meetings happen at marked points in the room.
- Speed networking event. Short timed rounds at set tables. We plan the seating and the rotation, and our host keeps time so no round drags.
- Networking inside a conference. Breaks and delegate lounges get short activities that fit between sessions.
- Client and partner receptions. One activity matched to the venue and the theme, run by an operator who brings guests in.
Pick the format that fits your guests, and we'll plan the room, the timing and the staff around it.
Our conference planning services cover the full program.
For a mixed crowd, start with the goal: who should meet whom. We'll suggest the format from there.
What's included
You plan the guest list. We bring the tools, the people and the setup that turn it into conversations.
- Profile questions. We write them with you. At TEC6 there were three: what each guest can offer, who they want to meet and which projects they're working on.
- Matches with a reason. Each recommendation says why two people should talk, so the first sentence is ready.
- Invitations on the phone. Guests set when they're free and accept or decline. A meeting is booked only when both say yes.
- Meeting points and a networking mirror. Marked spots in the room, plus a large portrait screen that shows recommendations to guests who opt in.
- Sponsor branding. The networking zone can carry your sponsor's graphics and colors.
- A host on site. Helps guests finish profiles and walks them to their meeting point.
- A review after. Profiles, invitation responses, accepted meetings and guest feedback, each counted on its own.
The matchmaking, screens and check-in tools are part of our event technology services.
How we price a networking event
You get a custom quote for your event, usually within minutes of sending the details.
There's no price list, because two networking events rarely need the same setup. These are the things that move the number:
- Guest count and how many will build a profile.
- How much prep the profile questions and invitations need.
- Event hours and number of days.
- Screens, the networking mirror and sponsor branding.
- Hosts and operators on site.
- Games or simulators running alongside the matchmaking.
- Your city and the travel to it.
More on how we quote any event.
Networking events we've run
Here's how matchmaking and games worked on real event days.
Industry launch
AI Networking Matchmaker and Racing Simulator at TEC6, Culver City
The TEC6 organizers picked AI Networking Matchmaker from several ideas we proposed. We built the guest questions on top of their registration data, sorted out internet access and cleared our crew onto the studio lot. Later they added a racing simulator for informal time. In their September 30 follow-up, they thanked us for both.
Culver City, CA
Employee social
Four Racing Simulators for a Capital Group Employee Social in Los Angeles
This one shows the game side. Four racing stations fed one leaderboard that the whole room could see, so colleagues from different teams ended up cheering for each other. Two of our people guided every driver. Read more about the four racing simulators at a Capital Group employee social.
Los Angeles, CA
Photos from networking events
A look at how guests gather around an activity, and where the conversations start.
Guest privacy and venue paperwork
Your guests decide what others see, and your venue gets our documents before load-in.
Each guest chooses whether their match can appear on the shared screen. That screen shows recommendations, never full questionnaires or contact details.
We send insurance documents to venues and organizers on request. We also check internet coverage at the meeting points and agree load-in hours, power and crew access with the venue in advance.
What goes wrong at networking events
Small, fixable things break a networking event. Here's what we watch for.
Long profile forms.
Guests skip a questionnaire with twenty fields. We keep it to a few questions that matter for matching.
Weak signal where people meet.
If phones can't load invitations, the matching stops. We test coverage at each meeting point before guests arrive.
Matches with nowhere to go.
A suggestion without a place to meet turns into a nod across the room. We mark the points and a host sends people there.
A room that's too loud.
A booming activity next to the meeting area kills conversation. We place games and meeting points apart.
Promised numbers.
Nobody can guarantee leads. We agree realistic measures with you before the event and report each one.
How networking event planning works
You'll know who handles each step, from your first message to the review.
Who's in the room
The people who plan your networking event are the ones running it on the day.
- Event lead. Plans the layout and schedule with you and the venue, and stays your contact on site.
- Networking host. Helps guests finish profiles, explains how invitations work and brings matched people together.
- Operators. Run simulators or photo booths if your program has them, and keep each line moving.
Networking events across the U.S.
Your event can be anywhere in the country. The same team brings the setup and runs it.
Two bases
Los Angeles and Orlando
West CoastEast CoastAll 50 states
We work from two bases, Los Angeles and Orlando, and our people and equipment travel to events nationwide. Florida and the East Coast are a regular part of our work. A convention center like the Orange County Convention Center (OCCC) hosts shows such as IAAPA Expo and the PGA Show, where receptions and booth meetups fill the evenings. Send us your city, whether it's Atlanta, Tampa, Dallas, Chicago or Boston.
Orlando office: 310 N Orange Ave, STE. 201, Orlando, FL 32801Questions
Can guests connect before the event?
Yes. Profiles, matches and invitations live on the guest's phone, so they work before the event too. The meetings happen in person. For fully virtual networking events, see our virtual and hybrid event production.
Can remote employees join from home?
Yes, as part of a virtual or hybrid program. Tell us how many people join online and how many in the room.
How does attendee matchmaking work?
Guests answer a few questions about their goals. The system suggests people to meet and explains why. Both guests accept before a meeting is set.
Will matchmaking guarantee us leads?
No. It helps the right people find each other. What comes of the conversation depends on them, so we measure profiles, accepted meetings and feedback instead.
Do we have to run the software ourselves?
No, it comes with our people. We set up the questions, screens and meeting points, and our host runs the zone on the day.
What networking games work for large groups?
Games that turn a line into an audience. A racing or flight simulator with a leaderboard on a big screen, VR or a photo booth gives people something to watch and talk about while they wait. We set the stations away from the meeting points so the noise stays out of conversations.
How much does it cost?
Every event gets a custom quote. It depends on guest count, hours, screens, branding and staff. Send the details through the form below.
How early should we book?
As soon as you have a date. The profile questions work best when they go out with registration, so a little lead time helps.
Do you travel to other cities?
Yes. Our team and equipment travel from one of our two bases, Los Angeles or Orlando, to any U.S. city.
Talk to an event lead
Tell us who's coming and who they should meet. We'll check your date right away and plan the room around those introductions. Tell us the event type, date, city, expected guest count and budget. Add who your guests are and who you want them to meet. Or call +1 213 912 1010
